Governance Process

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BMCC GOVERNANCE PROCESS

The college governance process at Blue Mountain Community College is a consultative mechanism to provide opportunity for constituencies at the college and in the community, to participate in the decision-making process of the college.

pdf icon2017-18 BMCC Governance Process Document

The following committees are established: 

Cabinet
College Coordinating Council 
Curriculum Committee
Facilities Committee
Safety Committee
Integrated Resources Committee (IRC)
Information Technology Committee
Diversity/Equity/Inclusion Committee
Accreditation Steering Committee

Philosophically, the governance process will have the following characteristics:

  • Each college committee will select from among its members, a chair and vice-chair, except where a chair is appointed in this document.
  • Accepts recommendations, ideas and suggestions from the top, bottom and sides of the organization.  An idea can come from any source to any committee, sub-committee, or the College Coordinating Council and receive action.
  • Committees may create sub-committees as need suggests.
  • While membership of each committee is set in the organizational document, all meetings are open.
  • All committees and the College Coordinating Council are advisory.
  • Membership on committees will be established by this document.
  • A regular schedule of committee and sub-committee meetings will be established.
  • A quorum for each committee and the College Coordinating Council will consist of half the assigned membership.
  • Final authority lies with the President.
  • College Coordinating Council action and associated minutes, and supporting documents, will move together through the governance system so that rationales and discussion may be part of the record.
  • Committee structure, membership, purpose, and procedures can and will be modified from time to time as better and more effective ways of working are developed.
  • Administration will monitor committee assignments to assure that the needs and interest of all constituencies are adequately represented.

The following principles guide our governance process:

Disclosure

  • This is not an exclusive list of college committees.
  • Open and constructive participation among constituents.
  • A willingness to actively listen to each other.
  • Early opportunities for discussion, information sharing, and input on any topic.
  • Time for all constituent groups affected by an issue to share information and to state their position(s) on proposed actions.

Responsiveness

  • Due consideration and mutual trust of all constituents affected by an issue.
  • Timely action and communication on all issues and proposals will be posted on Faculty & Staff in the form of committee minutes.
  • Earnest efforts by all constituencies to understand divergent perspectives.

Accountability

  • Shared integrity and responsibility in all adopted governance policies and procedures.
  • Continual monitoring and refinement of governance policies and procedures by representatives of the entire college community.
  • Sincere effort to make the governance process work in a timely and effective manner.
  • All meetings will be documented and records of meetings will be made available on the BMCC website Governance Process Committee page.

Committee Reporting

  • Committee’s will have reports presented to the Cabinet through their Cabinet level supervisor.  An overview of reports will be produced by the Cabinet recorder and presented at the next CCC         meeting for informational purposes.  Committee chairs may ask to attend a CCC meeting to present issues or information that requires input from the membership.  
  • Committees may deem it necessary to form sub-committee work groups to accomplish the committee plan of work or form for specialized tasks.

How progress will be communicated to the college community

  • Agendas and minutes will be posted to the BMCC website Governance Committee page by the recorder of each committee.
  • Information items will be shared through the Staff Web.
  • Representatives will receive input and report progress to their constituencies.
  • Committee’s will have reports presented to the Cabinet through their Cabinet level supervisor.  An overview of reports will be produced by the Cabinet recorder and presented at the next CCC meeting for informational purposes.  Committee chairs may ask to attend a CCC meeting to present issues or information that requires input from the membership.  

Throughout this process of disclosure, responsiveness, and accountability, the constituents recognize that the college administration is ultimately responsible for approving decisions advanced by this system of consultative governance.