Governance

The Participatory/Shared Governance Policy and Process is the mechanism by which employees and students participate equitably and collegially in the decision-making processes of the College. The focus of Participatory/Shared Governance is at the institutional planning and policy level, not the operational or implementation level, which is the responsibility of administrators. Participatory/Shared Governance at BMCC is based on BMCC Board Policy II.A. Governance Commitment.

Policy

The Participatory/Shared Governance system should follow these guiding principles:
Participatory/Shared Governance is a central value of integral leadership that requires continued hard work, open communication, trust and respect.
Participatory/Shared Governance develops a system of open communication where the president, faculty, staff, administrators, board members and students work to align and implement strategic priorities.
Integral leadership links the president, faculty, staff, administrators, board and students in a well-functioning partnership purposefully devoted to a well-defined, broadly affirmed institutional vision.

The Participatory/Shared Governance structure is outlined in the attached organizational chart, which outlines the two-way conversations between various stakeholders and committees.

Any College employee may, at any time, recommend a change to the process that improves efficiency and provides for greater input from throughout the College community.

Membership

Employees will have opportunities to sign up for committee membership during the fall Pre-Service each year. Unfilled committee membership slots will be recommended by the Executive Team member associated with that committee to the committee chair.
Each college committee will select from among its members, a chair and vice-chair, except where a chair is appointed.
Each College committee will include representation from an Executive Team Member, two faculty members, two classified members, and two students. Other positions included are determined by the committee’s purpose.
While membership of each committee is set in the organizational document, all meetings are open

Process & Responsibilties

All committees and the College Planning Council are advisory. Final authority lies with the President.
A regular schedule of committee meetings will be established.
A quorum for each committee will consist of 50% of the assigned membership plus one.
Committee structure, membership, purpose, and procedures can and will be modified from time to time as better and more effective ways of working are developed.
Administration will monitor committee assignments to assure that the needs and interest of all constituencies are adequately represented.
All committees should have open and constructive participation among constituents.
All committees should have a willingness to actively listen to each other.
All committees should have early opportunities for discussion, information sharing, and input on any topic.
All committees should have time for all constituent groups affected by an issue to share information and to state their position(s) on proposed actions.
All committees should have Participatory/Shared integrity and responsibility in all adopted governance policies and procedures.
All committees should have continual monitoring and refinement of governance policies and procedures by representatives of the entire college community.
All committees should make a sincere effort to make the governance process work in a timely and effective manner.
All meetings will be documented and records of meetings will be made available within two weeks on the BMCC website Participatory/Shared Governance Committee page.
College Planning Council (CPC) will develop a schedule for committees to report out at least once during the year to those respective committees.
Committees may deem it necessary to form sub-committee work groups to accomplish the committee plan of work or form for specialized tasks.
Throughout this process of disclosure, responsiveness, and accountability, the constituents recognize that the college administration is ultimately responsible for approving decisions advanced by this system of consultative governance.

Participatory/Shared Governance Committees Roles & Responsibilities

Committee Chair

Manage committee membership per administrative procedure 06-2003-0002 Participatory/Shared Governance; include representation from a Vice President, a faculty member, a classified member, and a student. Other positions included are determined by the committee’s purpose.
Orient new members of the committee each year – review charter/purpose, membership, responsibilities, meeting schedule, communication responsibilities
Develop schedule for regular committee meetings
Develop agenda for meetings
It is suggested that committees utilize Robert’s Rules of Order when taking action during meetings
Conduct committee meetings that are open and have constructive participation among participants
Facilitate opportunities for discussion, information sharing and input, and encourage members to actively listen to one another
Remind committee members at every meeting to report back to their respective programs/departments the information Participatory/Shared/obtained during the committee meeting in an effort to share communication and maintain transparency

Committee Recorder

Once chair develops schedule of meetings for the year, send schedule to President’s Office (Executive Assistant) and send Outlook calendar appointments to all committee members
When available in advance, publish meeting agendas on respective committee page of BMCC website (https://www.bluecc.edu/about-bmcc/staff-web) and send to committee members
Record minutes during each committee meeting.
Publish completed minutes on respective committee page of BMCC website following each meeting.

Committee Members

Attend committee meetings regularly. If you cannot commit to regular attendance, please notify the chair that you need to resign.
Be an active, respectful listener during meetings.
Be an active participant in meetings.
Report back to your program/department the information Participatory/Shared/obtained during the committee meeting in an effort to share communication and maintain transparency.

Robert's Rules of Order

Robert’s Rules of Order is the standard for facilitating discussions and group decision-making. Copies
of the rules are available at most bookstores. Although they may seem long and involved, having an agreedupon set of rules makes meetings run easier. Robert’s Rules will help your group have better meetings, not
make them more difficult. Your group is free to modify them or find another suitable process that encourages
fairness and participation, unless your bylaws state otherwise.

Watch the Robert’s Rules of Order Video

College Planning Council (CPC)

College Planning Council (CPC) is a College-wide organization with representatives from all of the major campus constituencies shall provide a participatory governance forum for collaborative decision-making to effectively guide the institution with a focus on the Strategic Plan, Accreditation, College evaluation and improvement efforts, and Mission fulfillment that is shared College-wide through its membership.

CPC Review of College Mission and Vision Statement: Beginning in fall 2020, and every three years thereafter, the CPC shall conduct a review of the Mission and Vision statements to determine if revision is necessary. If revision is necessary, the process shall be inclusive of all stakeholders, including participation of the appropriate committees, and shall include College-wide meetings such as Pre-Service and In-Service activities.

Meeting Details

Second and Fourth Wednesday of each month during the academic year, 3:00 – 4:00 p.m., Boardroom

Zoom: Meeting ID: 994 4326 1352 Passcode: 720911

Purpose and Details

College Planning Council (CPC) is a College-wide organization with representatives from all of the major campus constituencies shall provide a participatory governance forum for collaborative decision-making to effectively guide the institution with a focus on the Strategic Plan, Accreditation, College evaluation and improvement efforts, and Mission fulfillment that is shared College-wide through its membership.

Authority: The CPC is advisory to the President.

Meetings: Meetings are held twice each month at a standard time established at the beginning of each academic year. Special meetings will be called when needed. All meetings are open to the general College community.

Agenda: A preliminary agenda will be developed at the end of each CPC meeting. Any member may ask that items related to the business of the CPC be placed on the agenda. The President’s Office distributes the agenda to Council members and the College community in advance of the meeting. Items considered by the Council will include written background information made available in advance, whenever possible.

Minutes: The President sees that minutes of all meetings are recorded, electronically distributed to Council members, and made available to all members of the College community.

Communication between the CPC and Other Planning Bodies of the College: The intent is to have as much transparency as possible. In the spirit of this intent, sharing of agendas and a summary of relevant planning topics from CPC and other bodies will be shared in advance or presented regularly to the CPC. Affected groups/committees include: Executive Leadership Team, Curriculum, Integrated Resources, Accreditation Steering, Student First Advisory, Diversity/Equity and Inclusion, Information Technology, Facilities Planning, Safety and Faculty Senate (when/if created, otherwise, the BMCC Faculty Association), and Classified Association.

Operating Procedures: Decisions are made by general consent after each member has had an opportunity to provide input. If consensus is not possible, a vote is taken according to Robert’s Rules of Order. A quorum requires a simple majority or more of the voting CPC members. If a Council member must miss a meeting, he/she may designate, from his/her constituent group, a stand-in who has voting power. The Chair must be notified in advance of the absence and be provided with the name of the stand-in. Members of the audience are allowed to address an agenda item at the time it is discussed by the CPC.

The College Planning Council advises and makes recommendations to the President on College matters that are consistent with the college Mission requiring broad institutional input in service to our students, the College, and community. CPC is the shared governance body responsible for overseeing and evaluating the following plans:

College Strategic Plan

Academic Master Plan

Facilities / Technology

Master Plans

Enrollment Management Master Plan

Communication Master Plan

Identifies short-term ( three-year) goals and strategies to support Students First

Focuses on long-term educational goals and objectives

Focuses on facilities and technology needs for the College

Focuses on the Enrollment and Retention goals and objectives of the College

Focuses on the long-term goals of Marketing and Community Image of the College

Membership

Chair (President)	Mark Browning
Recorder (Executive Assistant)	Shannon Franklin
Executive Vice President	vacant
Interim Dean of Student Learning & Academic Engagement	Philip Schmitz
Dean of Student Learning, CTE & Workforce Development	Tammy Krawczyk
Dean of Student Services	Theresa Bosworth
Classified Association President or Designee	Tammi Clark
Faculty Association President or Designee	Sascha McKeon
ASG President or Designee	Kennedy Vogl
Chief Finance Officer	Celeste Tate
Chief Technology Officer	Brad Holden
Chair, Diversity/Equity/Inclusion Committee	Roman Olivera
Institutional Researcher or Designee	vacant

The following members are two-year appointments:

Faculty Member – Transfer	AnnMarie Hardin
Faculty Member – CTE	Velda Arnaud
Faculty Member – At Large	vacant
Student Services Administrator/Manager (Exempt)	Joey GrosJacques
Director of Marketing & Communication	Kaley Cope
Center Director	vacant
Classified Staff Member selected by Classified Assn.	Adam Sims
Student – appointed by ASG (one-year appointment)	Lexi Robertson

Curriculum Committee

Blue Mountain Community College is committed to providing high quality educational services to students. An accessible, updated, and innovative curriculum is central to this process and supports the college mission and core themes.

The Curriculum Committee is a college governance committee that is charged with reviewing all new proposals and revisions to curriculum for academic programs. Academic programs include all credit transfer courses and Career and Technical Education (CTE) programs and courses.

Meeting Details

2nd and 4th Thursday, 8:00 – 9:00 a.m., Boardroom

Charge

In fulfilling its charge, the Curriculum Committee will:

Design, review, and maintain a responsive integrated curriculum.
Serve as a resource to departments and individuals for understanding the curriculum process and assist in developing new/refined programs and courses.
Review course/program changes in terms of their impact on college programs, departments, workloads, schedules, equipment, and resources.
Review course/program changes and proposals and recommend approval based on compliance with state and accrediting guidelines as well as transferability to other institutions of higher learning.
Assure that curriculum decisions are held accountable to the mission of the college.
Oversee academic program review and course and program assessment.

Membership Parameters

The Curriculum Committee will consist of nine (9) voting members and two (2) non-voting members, with the majority being faculty. The Office of Instruction member votes only to break a tie.
Annually, the Committee will elect a faculty member to serve as Chair-elect, and this individual will assume the Chair role at the beginning of the new academic year.
Four faculty members will be appointed by the BMFA to represent academic programs and each will serve a two (2) year term.
The Chair of the Instructional Assessment Committee and Chair of the Academic Program Review Committee will each serve a one (1) year term. If either the Instructional Assessment Committee or the Academic Program Review Chairs are not able to serve, they may appoint another faculty member as the committee liaison for the year.
The other appointed positions will serve one or two year terms as noted in the chart.
The faculty membership should be evenly represented: three (3) transfer faculty and three (3) CTE faculty.

Members

Member	Name	Voting status	Term
Faculty	Matt Liscom	Voting
Faculty	Ki Russell	Voting
Faculty	Jerry McMichaels	Voting
Faculty	Cheri Kendrick	Voting
Faculty	Gary Parker	Voting
Faculty	Sara Reyburn	Voting
Faculty	Laurie Post	Voting
Faculty	Jeremy Pike	Voting
Faculty	Velda Arnaud	Voting
Faculty	Sascha McKeon	Voting
Registrar	Riley Faircloth	Non-voting	Standing
Student Affairs Representative		Voting
Office of Instruction Administration		Votes only to break a tie	2 year
Office of Instruction Curriculum Coordinator		Non-voting	Standing
Associated Student Government (ASG)	Taylor Bull	Voting	1 year
Ex-Officio	Philip Schmitz, Tammy Krawczyk, Tammy Short, Jennifer Hills, Danielle Hodgen

Committee relationship with other college committees & Office of Instruction:

In addition to the above responsibilities, the Committee will periodically review the “Course and Curriculum Review Procedures” and assist the Office of Instruction with assuring that the process is transparent, fair, and consistent.
Changes in policy will be submitted to the College Coordinating Council as an information item per college charter.
As needed, the Committee will form sub-committees to focus on specific tasks or issues. These subcommittees will make recommendations to the Committee.
Academic Program Review and Instructional Assessment Committees will exist as permanent committees and report annually to the Curriculum Committee.
Curriculum meetings:

A standing time for all Curriculum Committee meetings will be determined, and any faculty member who serves on the committee is expected to attend.
If a member must miss due to an unavoidable conflict, he/she must notify the Curriculum Coordinator and/or the Curriculum Committee Chair in order to document an excused absence. If a member misses more than two meetings per year, he/she will be contacted and a determination made as to ability to commit to the duties of committee membership. Should a committee member resign, or be asked to step down, another appropriate faculty representative will be selected.
In case of an excused absence, the excused member may NOT assign a proxy vote to another person. However, he/she may request that a vote be tabled until the next meeting. Each scheduled vote may only be tabled one time due to member request.
A meeting quorum is defined as the presence of any five (5) voting members. If a quorum is not present, the meeting may be held but decisions requiring a vote will be deferred to the next meeting date.
All Curriculum Committee meetings are open, and members may participate via Zoom or telephone connection. Curriculum Committee meetings (but not subcommittee meetings) will be recorded using Zoom and stored in a Canvas shell for each academic year.
Meeting agendas will be published in advance on the Friday before the scheduled meeting.
The Curriculum Committee Chair will conduct the meetings. If she/he is absent from the meeting, the Chair-Elect will assume this duty.
Anyone wishing to address the committee may contact the Office of Instruction or the Curriculum Committee Chair at least one (1) week before the scheduled meeting and request to be placed on the agenda, or he/she may submit written testimony to be considered at the next meeting.

Diversity, Equity, and Inclusion Committee

The Diversity, Equity, and Inclusion (DEI) Committee develops, reviews, and evaluates plans which create a more inclusive environment in order to celebrate and promote understanding and respect of diverse people; facilitates campus-wide dialogue regarding issues of diversity, equity, and inclusion; and provides direction for compliance with Oregon HB 2864 and HECC Equity Lens.

HB 2864—Oregon defines Cultural Competency as “an understanding of how institutions and individuals can respond respectfully and effectively to people from all cultures, economic statuses, language backgrounds, races, ethnic backgrounds, disabilities, religions, genders, gender identifications, sexual orientations, veteran statuses, and other characteristics in a manner that recognizes, affirms and values the worth, and preserves the dignity, of individuals, families and communities.”

Meeting Details

The 2nd Friday of each month at 10:00 a.m. in the Boardroom
Zoom link: https://bluecc.zoom.us/j/93327721602

Members

Membership:
Co-Chair	Roman Olivera
Co-Chair	Ashlei Emmons
Recorder	Katrina Dielman
Faculty	Carol Johnson
Faculty	vacant
Native American Liaison	Annie Smith
Classified	Angela Rios
Classified	Gaby Gonzalez
Student	Seanee Still
Student	vacant
Human Resources Rep.	vacant
Ex-Officio:

Membership

The Diversity, Equity, Inclusion Committee membership will include a minimum of two faculty representatives, two classified representatives, two Exempt Tech representatives, two student representatives, a member of the Human Resources staff who will be a non-voting member, any additional members are welcome and encouraged to participate and are non-voting. Chair will be determined by consensus of the Committee and may only vote in the event of an impasse. A volunteer committee member will be the Recorder.

Faculty, classified, and exempt tech representatives serve through active participation for a minimum of two years; students serve for one-year, and may serve longer if available.
The chair serves a two-year term and may be re-elected.
If an appointed Committee member is unable to participate for an extended time, the Committee will invite another member of the representative group to stand in for them for the duration of the absence.

Scope of Work and Areas of Key Decision Making

Shared definitions. Facilitate adoption and understanding of campus-wide shared definitions of diversity, equity, inclusion, and cultural competence.
Programs. Coordinate the assessment of needs and opportunities for DEI and culturally competent campus programs. Facilitate the development and evaluation of plans for DEI/cultural competency programs.
Curriculum. Coordinate the assessment of needs and opportunities for DEI and cultural competency components of academic programs and classroom experiences. Facilitate the development and evaluation of plans for DEI/cultural competency components of academic programs and classroom experiences.
Human resources. Develop and evaluate a plan for the recruitment and retention of under-represented students, faculty, and staff.
Celebration. Develop and evaluate a plan for recognizing actions of students, faculty, and staff that promote and exemplify the principles of DEI and cultural competency.

Facilities Committee

Serve in a consultative capacity to the college administration for matters related to facilities planning and use
- Deliberate and advance facilities policies
- Deliberate and advance the facilities planning process, including the oversight of a master facilities plan
- Deliberate and make recommendations concerning facilities utilization
- Deliberate and report on tasks assigned by the college administration
Post approved minutes on the college website; report routinely to the College Coordinating Council; provide special updates to the President’s Cabinet.

Meeting Details

Second Tuesday of each month during the academic year, as required, 1:30 p.m., Boardroom, Pendleton Campus,
or by Zoom: https://bluecc.zoom.us/j/94282914972?pwd=VWsycUFqTE5ENUU2OFdSbDBBTDBmdz09

Members

Chair	Dwayne Williams
Recorder	Debbie Stahl
Chief Operating Officer	Patrick Sisneros
Faculty	Vacant
Faculty	Vacant
Classified	Richard Smutz
Classified	Mark Saunders
Student	Ily Perez
Student	Vacant
Centers	Jeff Nelson
Safety	Connie Fellows
Instruction	Vacant
Athletics	Brad Baker
Member/s at Large:	Tammi Clark

Term of appointment will be one year in length.

Technology Committee

The purpose of the Technology committee is as follows:

Serve in a consultative role to the President, College Planning Council, and the IT Department through identification and analysis of best practices and implementation of educational technology to support faculty, staff, and students to fulfill the mission of BMCC.
Serve as a resource and facilitate the sharing of IT uses and application information with faculty and staff. This includes identifying the current uses of IT, collecting information about best practices, finding and sharing training opportunities, and identifying those expert users of specific IT applications who can act as resources for our college community.

Deliberate and advance information technology and telecommunications strategies and requirements that will anticipate and meet the future instructional, operational, and human resources needs to support the strategic plans of both BMCC and the IT Department.

Deliberate and report on technology matters and questions when requested to do so by committees, departments, or units of the college.

Perform an independent peer review of BMCC’s Information Technology plans.

Work to fulfill accreditation mandates.

Meeting Details

Meeting dates will be determined at the first meeting of the academic year. Meetings are held the 4th Friday of each month from 1:00 to 1:50 p.m. in M-100 or by Zoom: https://bluecc.zoom.us/j/95720696017

Members

Chair	Brad Holden
Recorder	vacant
Faculty	Gary Parker
Faculty	Stan Beach
Faculty	Greg Schulberg
Classified	Mark Saunders
Classified	O’Keeya Brown
Classified	Allan Holden
Student	vacant
Student	vacant
At-Large	Ashlei Emmons
	Kaley Cope
Ex-Officio	Mike Derrickson
	Joe Secl

Integrated Resources Committee

Serve in a consultative capacity to the President for matters related to the allocation of college resources of time, money, and people by:
- Deliberating and advancing fiscal policies
- Deliberating and advancing the budget process by reviewing and prioritizing:
  - Tuition and fee proposals
  - Budget requests
Facilitate and manage the Innovation Fund
Deliberate and report on tasks assigned by the President
Perform a preliminary, top-level review of the college’s annual budget before it is presented to the Budget committee of the Blue Mountain Community College Education District

Meeting Details

Second Thursday of each month during the academic year, 3:00-4:30 p.m. in the Boardroom and/or Zoom. Additional meetings as required. Zoom link: https://bluecc.zoom.us/j/8297635603

Members

Chief Finance Officer – non-voting	Celeste Tate
Faculty – AAOT / Chair	Kristen Oja
Recorder	Amy
Projects and Reporting Accountant	Tod Case
Staff Accountant	Kristi Sewell
Registrar	Riley Faircloth
Foundation Director	Ken Daniel
Financial Aid Representative/ Classified Representative	Camille Edwards
Director Institutional Effectiveness	Vacant
Classified Representative	Tammi Clark
Facilities	Dwayne Williams
Faculty – CTE	Pete Hernberg Nick Nelson
Student Representative	Darla Holden
Ex-Officio	Pat Sisneros Tammy Krawczyk Philip Schmitz Wade Muller Theresa Bosworth

Accreditation Steering Committee

Serve as a steering function to guide self-study process.
Communicate to the college and community about accreditation.
Develop and format the self-study.

Members

Name	Position, Department
J. Mark Browning	President
John Fields	Executive Vice President, Instruction and Student Success
Heather Anderson	Accreditation Liaison Officer
Philip Schmitz	Interim Dean, Learning & Academic Engagement
Tammy Krawczyk	Dean, CTE & Workforce Development
Therese Bosworth	Interim Dean, Student Success
Pat Sisneros	Chief Operating Officer
Celeste Tate	Chief Business Officer
Brad Holden	Chief Information Technology Officer
Dwayne Williams	Director, Facilities & Grounds
Nayeli Contreras	Director, Hermiston Center
Kristin Williams	Director, Library & Learning Hub
Matt Liscom	Instructor, CTE
Jeremy Pike	Instructor, CTE
Sascha McKeon	Instructor, Transfer
Velda Arnaud	Instructor, Transfer

Students First Committee

Purpose

To make recommendations to the College Planning Council (CPC) that will provide supportive learning experiences which enhance students’ college experience and foster student success. This committee will look for successful retention strategies and will propose new initiatives that support those strategies.
Committee will meet monthly.
Committee members are encouraged to attend the state Student Success Conference every other year.
Committee will help design tools to measure effectiveness of strategies.
Committee members will be required to do research and identify trends and creative and innovative retention strategies.
The Student Success Committee will align efforts with the College’s Strategic Plan and will develop an annual plan of work.
Committee will form a sub-committee each January to plan commencement.

Meeting Details

3rd Tuesday of each month, 10:00 a.m.

Members

Chair	Theresa Bosworth, Dean – Student Services
Recorder	Stacie Stahl, Classified
Director, Library & Learning Hub	Kristin Willliams
Classified Representative	Angela Rios
Classified Representative	Tami Pelles
Student Services Representative	Riley Faircloth
Student Services Representative	Joey GrosJacques
Student Services Representative	Danielle Hodgen
DEI Committee Representative	Roman Olivera
ASG Representative	Gwynn Razo
ASG Representative	Madeline McClain
Members at Large

Committee to College Communication

Information items will be shared through e-mail and the Staff Web.
An annual report to the College Planning Council
Representatives will receive input and report progress to their constituencies.
Committees will have reports presented to the Cabinet through their Cabinet level supervisor. An overview of reports will be produced by the Cabinet recorder and presented at the next CPC meeting for informational purposes. Committee chairs may ask to attend a CPC meeting to present issues or information that requires input from the membership.

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Governance

College Planning Council (CPC)

Curriculum Committee

Diversity, Equity, and Inclusion Committee

Facilities Committee

Technology Committee

Integrated Resources Committee

Accreditation Steering Committee

Students First Committee

Blue Mountain Community College is on the traditional homelands of the Cayuse, Umatilla, and Walla Walla peoples. We pay respect to tribal elders both past and present and thank them for their stewardship of these lands. We extend that respect to all Indigenous people today.

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